--- title: Certificate of Employment Request Form (在職証明書) - Japanese Business Template | Paperform description: Professional certificate of employment request form for Japanese businesses. Streamline 在職証明書 requests with employment dates, salary confirmation, and visa documentation support. url: "https://paperform.co/templates/certificate-of-employment-request-form" type: static generatedAt: "2026-04-04T00:43:23.573Z" --- [← Back to free form templates](/templates/) ![Certificate of Employment Request Form (在職証明書申請フォーム)](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/certificate-of-employment-request-form.png) [Preview](https://_preview.paperform.co/ai-template/certificate-of-employment-request-form) [Use this template for free](/create?ai-template=certificate-of-employment-request-form) [Human Resources Forms](/templates/category/hr/)[Legal & Compliance Forms](/templates/category/legal/) [Business](/templates/industry/business/)[Human Resources](/templates/industry/human-resources/) [Office Manager](/templates/role/office-manager/)[Administrative Assistant](/templates/role/admin-assistant/)[HR Manager](/templates/role/hr-manager/)[Manager](/templates/role/manager/)[HR Specialist](/templates/role/hr-specialist/) About this free form template ### Certificate of Employment Request Form for Japanese Businesses A certificate of employment (在職証明書) is an essential official document in Japan, commonly required for visa applications, residence card renewals, apartment rentals, loan applications, and various government procedures. This professionally designed **Certificate of Employment Request Form** streamlines the process for HR departments and employees, ensuring all necessary information is captured accurately and efficiently. #### Why Japanese Businesses Need This Form For **HR managers, administrative staff, and business operations teams** in Japan, managing employment certificate requests can be time-consuming, especially when dealing with incomplete information or back-and-forth email exchanges. This template helps you: - **Standardize requests** across your organization with clear fields for employee details, employment dates, position information, and salary confirmation - **Reduce processing time** by collecting all necessary information upfront, including document purpose and delivery preferences - **Maintain compliance** with Japanese labor regulations and documentation standards - **Track requests efficiently** with built-in submission management #### How This Template Works This form is structured to capture everything needed for issuing a proper 在職証明書: 1. Employee identification and contact details 1. Employment information including current position, department, and employment dates 1. Salary and compensation details (optional based on request type) 1. Document purpose and any special requirements 1. Preferred delivery method and urgency level Once submitted, you can use **[Stepper](https://stepper.io)** to automatically route requests to the appropriate HR staff, send confirmation emails, track approval status, and even integrate with your HRIS or document management system. For businesses that need signatures, **[Papersign](https://papersign.com)** can transform the approved certificate into a professionally signed document ready for official use. #### Perfect for Japanese Companies and International Businesses Whether you're a local Japanese company, a multinational with operations in Japan, or an organization supporting foreign employees through visa and residence procedures, this form template helps you maintain professional standards while improving operational efficiency. The bilingual structure accommodates both Japanese and English-speaking employees, making it ideal for diverse workplaces. Trusted by businesses across Japan for employment documentation, visa support, and administrative excellence. Built for growing businesses, trusted by bigger ones. Trusted by 500K+ business owners and creators, and hundreds of millions of respondents. ![Capterra - 4.8 out of 5](/images/capterra-st.jpg) ![Trustpilot - 4.8 out of 5](/images/trustpilot-st.jpg) ![G2 - 4.8 out of 5](/images/g2-st.jpg) [Try Paperform free now](/register) ## More templates like this [![German Employee Wellness Program Enrollment Form (Gesundheitsprogramm Anmeldung)](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/german-employee-wellness-program-enrollment-form-gesundheitsprogramm-anmeldung.png) ### German Employee Wellness Program Enrollment Form (Gesundheitsprogramm Anmeldung) A comprehensive wellness program enrollment form for German employees, featuring activity selection, privacy consent, and incentive tracking in compliance with German data protection regulations.](/templates/german-employee-wellness-program-enrollment-form-gesundheitsprogramm-anmeldung/) [![Hong Kong Tax File Number Application Support Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/hong-kong-tax-file-number-application-support-form.png) ### Hong Kong Tax File Number Application Support Form A comprehensive form for new employees to submit their Hong Kong tax file number application details, HKID verification, address proof, and IRD submission tracking.](/templates/hong-kong-tax-file-number-application-support-form/) [![Japan Work Visa Sponsorship Application Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/japan-work-visa-sponsorship-application-form.png) ### Japan Work Visa Sponsorship Application Form A comprehensive bilingual (Japanese/English) work visa sponsorship application form for Japanese employers to collect employee information, job details, and contract terms required for visa processing.](/templates/japan-work-visa-sponsorship-application-form/) [![My Number (マイナンバー) Collection Form for New Employees](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/my-number-collection-form-for-new-employees.png) ### My Number (マイナンバー) Collection Form for New Employees Securely collect My Number (マイナンバー) information from new employees with proper privacy consent and document uploads, compliant with Japanese privacy regulations.](/templates/my-number-collection-form-for-new-employees/) [![Swedish Parental Leave Application Form (Föräldraledighet)](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/swedish-parental-leave-application-form-frldraledighet.png) ### Swedish Parental Leave Application Form (Föräldraledighet) A comprehensive Swedish parental leave application form for employees to request föräldraledighet, including personnummer, child details, and Försäkringskassan documentation requirements.](/templates/swedish-parental-leave-application-form-frldraledighet/) [![Australian Visa Sponsorship Nomination Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/australian-visa-sponsorship-nomination-form.png) ### Australian Visa Sponsorship Nomination Form A comprehensive sponsorship nomination form for Australian employers seeking to sponsor skilled workers, including labour market testing evidence, position details, salary information, and migration agent declarations.](/templates/australian-visa-sponsorship-nomination-form/) [![Background Screening Service Client Intake Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/background-screening-service-client-intake-form.png) ### Background Screening Service Client Intake Form A comprehensive intake form for background screening services that collects applicant details, position information, screening package preferences, and authorization for employment, criminal, education, and reference verification.](/templates/background-screening-service-client-intake-form/) [![Benefits Continuation During Leave of Absence Form](https://img.paperform.co/fetch/f_webp/https://d3gw2uv1ch7vdq.cloudfront.net/content/form_templates/assets/benefits-continuation-during-leave-of-absence-form.png) ### Benefits Continuation During Leave of Absence Form Manage employee benefits during FMLA, medical, or personal leave. 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