Last updated July 2026
Asana Forms let you collect structured requests from your team or clients and turn each submission into a task on your board. Building one takes a few minutes inside any Asana project. Paperform connects to Asana too, and for anything beyond quick internal intake, a dedicated form builder feeding into Asana usually gets you further than Asana's native form alone.
This guide covers both: how to build a form directly in Asana, and when you're better off building it in Paperform instead and connecting the two.
TL;DR
| Question | Answer |
|---|---|
| Can I build a form in Asana? | Yes, on the Premium plan and above, through Customize > Forms in any project |
| What's it good for? | Quick internal requests that become tasks, like design or IT tickets |
| Where does it fall short? | No payments, limited design and field customization, conditional logic only on higher plans, no analytics |
| When to use Paperform instead | Client-facing forms, anything needing payments, or forms your brand needs to look polished |
| How they work together | Paperform forms can create or update Asana tasks automatically through a direct integration |
How to create a form in Asana
Asana Forms are available on the Premium plan and above (there's a 30-day free trial if you want to test it first).
- Log into Asana and open the project where you want to add a form.
- Click Customize in the top right corner, then select Forms and + Add form.
- Add a title, a header image if you want one, and a short description, then start adding question fields using the drag-and-drop editor.
- Connect each question to a field on your board by clicking the question and selecting Connect to field. This is what makes submissions populate your tasks automatically rather than arriving as unstructured text.
- Click View form to preview it, and use the Settings tab to control who can access it and whether respondents are added as collaborators on the resulting task.
- Click Done to publish. From here, every submission creates or updates a task on your board automatically.
Where Asana Forms fall short
Asana Forms handle basic internal intake well, but a few limitations show up quickly once your needs get more specific:
- Limited customization: the available field types are basic, and conditional logic (showing or hiding questions based on an answer) is only available on the Business plan.
- No native payments: there's no way to collect a payment through an Asana form. Anything commercial, like a paid workshop signup, needs a different tool.
- No design control: you can't adjust the form's appearance to match your brand. It will look like an Asana form, not part of your website.
- No file storage system: uploaded files attach to the task itself rather than living in a proper file library, which gets messy once volume grows.
- No built-in analytics: there's no way to see completion rates or where people drop off, so you can't tell if the form itself is a problem.
None of this makes Asana Forms bad. For quick, internal, low-stakes requests, like a design ticket or an IT request, they do the job without needing another tool in the mix. The limitations start to matter once a form needs to face clients, collect money, or look like part of your brand.
When you need something more
Client intake forms, event registrations, and anything collecting payment are the clearest cases for a dedicated form builder rather than Asana's native form. Paperform supports conditional logic on every plan, full design control over themes and layout, and native payment fields, none of which Asana's form offers.
The two aren't an either-or choice. Paperform's direct Asana integration lets a Paperform form create or update an Asana task automatically on submission, so you get Paperform's design and functionality on the front end, with Asana still managing the resulting work on the back end.
Connecting Paperform to Asana
- In your Paperform form editor, go to After Submission > Integrations & Webhooks and select Asana from the list.
- Connect your Asana account when prompted.
- Map the form's fields to the corresponding fields in your Asana project.
- Send a test submission to confirm the task is created correctly.
- Click Finish Setup to make the integration live.
A concrete example: a client-intake form built in Paperform, with your branding, a payment field for a deposit, and conditional logic that only shows certain questions based on the service requested. Every submission automatically creates a task in the relevant Asana project, so your team sees the new client request the moment it comes in, without anyone re-entering the details by hand.
FAQ
Can I create a form in Asana for free? No. Asana Forms require a Premium plan or higher, though a 30-day free trial is available if you want to test the feature before committing.
Can Asana Forms accept payments? No, Asana Forms have no native payment functionality. For anything involving a transaction, like a paid workshop or product order, you'll need a dedicated form builder with payment fields, such as Paperform.
Does Asana support conditional logic in forms? Only on the Business plan and above. Lower Asana tiers don't support showing or hiding questions based on previous answers.
Can I use both Asana Forms and Paperform together? Yes. Many teams build client-facing or payment-collecting forms in Paperform and connect them to Asana through the direct integration, so submissions create tasks automatically while Asana Forms still handle quick internal requests.
Will my Asana form match my company's branding? Not fully. Asana Forms offer limited design customization, so they'll look like a standard Asana form rather than a branded part of your website. Paperform forms support full theme, layout, and branding control.
How do I get form submissions into an Asana task automatically? Connect your form directly to Asana through the After Submission tab, map the fields, and every new submission will create or update a task without manual entry. This works the same way whether the form was built in Asana or in Paperform.
Build your next client-facing or payment-collecting form in Paperform and connect it to Asana in a few clicks, so every submission lands on your board automatically.
